Do you really think that your customer support is up to the mark? If not, then what you think that needs to be improved. No idea? Well, switching to VoIP can be the game-changer. You can compare the business era before VoIP & after VoIP – you will mark the difference. It not only helps expand your team’s capacity but also fuels your support engine to go past the geographical barriers. If you ask a business pundit what makes the difference to hugely successful enterprises and those are not – surely the answer will be adapting to VoIP technology. With VoIP the possibilities are endless. Now, you must be thinking – Is VoIP Phone Systems The Ultimate Way To Transform Customer Support? Well, it happens to be the most commonly asked question. Switching to VoIP Phone Systems can turn the tides in your favor. If you would like to know more about the available VoIP Phone Systems and how they can help scale up your customer support, then this blog is a definite read.

There are a number of deciding factors that play a crucial role, scaling up the bar of customer support. Starting from the phone system you use to the current version of call center software, you have to always stay top of your game. In this highly competitive and unpredictable marketing landscape, having customer support that stands the taste of the time is definitely a game-changer for your business. 

Why do you need dynamic customer support?

If you talk about the support systems, getting a dynamic approach, not only has become a necessity but holds the key to business success as well. Just imagine a situation, without a qualified support system – will you be able to keep your customers happy? No, not at all. Forget getting the new ones, this will certainly lower your chances to retain customers, bringing down your growth rate to a minimum. Customer-friendly support means better CX – a business couldn’t have asked for more. Plus, a fresh approach to improving your customer experience will have a positive effect on your future prospects as well.

So, how do you rate your current customer support service? 

  1. Below average
  2. Average
  3. Not good enough to handle today’s demand
  4. Good
  5. Very good
  6. Manageable

Well, except for 4 and 5, you will be nowhere in the picture with other options. If you think you are not there with your competitors, then are you doing enough to be there or go past them?

We can help. Businesses are of different types, but the mode of communication is limited. And, with these limited options, those who choose the best are on the winning side. From having advanced business phones to utilizing the latest time-saving technology, you can handle queries with much better efficiency and enhance your staff potential without overburdening them. Listed below are a few things that you can consider to make an improvement to your current customer support system:

  • Automation is The New Normal: Most people think that introducing automation into the system means killing human effort, but if you look into it carefully then it can raise the bar of your customer support to a great extent. It doesn’t kill the human effort or cut the job, in fact, it adds more ammunition to the human cavalry. The fact of the matter is it never lets you compromise on the overall CX. It keeps the right balance between organizational value and customer service flexibility. And, when it comes to giving your customers a bit more, automation is all that you need.

One of the ideal ways to get started with automation is sorting out the support requests. With advanced help desk software, you can set your own rules by adding tags to the customer messages. For instance, you could set a rule that a “cashback” tag should be added to the message category that contains any words or language related to cashback or return in the received messages, that would be automatically dropped into a cashback specific inbox.

You could even send blog links regarding a particular topic that contains the answers they have been looking for. Apart from that, they can also get answers to related queries as well that may come up in the future.

  • Knowledge Transfer Platform: It’s not always about providing info to the customers, sometimes you can also learn from themselves as well. And, the knowledge you gain should be transferred to the next person so that expansion of data can successfully happen. For that, you need to have a customer community, where customers can share their knowledge and key takeaways from a  particular product with one another.  Eventually, it’s a learning experience for all as a whole.

Building customer communities online can be a great way to optimize your support operation by allowing your customers to be self-reliant. It keeps you apart from your competitors, giving customers a sense of resourcefulness that in general, they don’t get from others. Actually, you should have a platform to keep them engaged, and this is the ideal way to go.

  • Providing the right platform for discussion: Customers these days don’t want to get dependent on service providers for help. Why call agents, wait in queues to get solutions? Why not get it done by themselves? Just put yourself into the shoes of customers and think; don’t you want to be self-reliant? Yes, of course! Even nobody does. 

In order to improve your customer experience, you can allow them the knowledge base that is easily accessible, reach meaningful content, related posts, questions & answers. Don’t forget to regularly update the portal with fresh content so that they never lose interest.

  • Knowledge Training for your Remote Team & Skill Upgradation: Skill sets become better more with training & upgrades. Do make sure you have training sessions for your support staff to handle different situations. Every day a new technology is knocking at the door and who knows when you will need this. So, prevention is better than cure. Didn’t get it? Make your team stay prepared for future changes and develop the skill sets to get the best out of the situation.

VoIP Phone Systems prize you with a plethora of features that benefit your organization in many ways. Be it the reliability of cloud technology, scalability of CRM to the power of automation to the agility of call center software, overall they ensure unparalleled business communication without compromising on the quality. To compete in this highly unpredictable international market and keep the growth trajectory upward, you have to overcome many challenges and difficulties that are always knocking at the door. With an advanced phone system and software, you can definitely start your own call center with 100% precision. However, you should keep an eye on future aspects as well, and that can be the deciding factor between your success & failure. With an increasing trend toward better customer experience, these phone systems also allow a better centralization of your business operations as a whole. Most VoIP service providers are offering VoIP wholesale plans to help companies improve their bottom line. This comes with a long list of benefits that eventually results in better ROI generation & brand value. The easier option is to hire a reliable Indian VoIP service provider that can provide you with on-demand VoIP solutions. 

Are you a level-III enterprise or smart technology start-up, looking for a reliable Indian VoIP phone provider? You couldn’t have found a better way to start your new journey. VoIPTech Solutions network is spread over 165 countries around the globe. Our paid VoIP Minutes plan starts at $10 per month and goes up to $20 per month. Our VoIP solutions come with an extensive range of features to meet your business requirements. Sign Up and get FREE $5 credit today! For more info, call: +91-6746828203.